Caroline Cecil Associates Limited ("we") are committed to protecting and respecting your privacy.
This policy (together with our terms of business and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us (either directly or via a third party), will be processed by us.
Please read the following carefully to understand how we treat your personal data.
By providing personal data to us (either directly or indirectly) you are accepting and consenting to the practices described in this policy.
For the purpose of the EU General Data Protection Regulation (GDPR), the data controller is Caroline Cecil Associates Limited of 30 Poplar Grove, London W6 7RE.
Information we may collect from you
We may collect and process the following data about you:
Information you give to us.
The information you give us may include your name, address, email address, phone number, social media contact details.
Information we receive from third parties about you.
We may receive information about you from outside sources such as our media database supplier. This may include your name, address, email address, phone number and social media contact details, as well as details of your career history and current specialisms.
How we use your information
We use media contact details and information about media contacts so we are able, as accurately as possible, to disseminate relevant information about our clients. We very occasionally use the information we have about our industry contacts to inform them of our services. We believe that there is a legitimate interest for us to do both of these things.
Do we disclose your information?
We may share with our clients some of the information we hold so they know which media we are contacting about their affairs.
Storage and retention of your personal data
All information you provide to us is stored on our secure server and back ups located in the British Isles and we retain it as long as it is useful and pertinent.
We take all reasonable measures to protect your data. In the event of a data breach which is likely to be a risk to individuals, we will report the matter to the ICO within 72 hours and will inform those affected as quickly as possible.
In accordance with the GDPR, you have:
The right to be informed about the collection and use of your personal data.
The right to access your personal data and supplementary information and to be aware of and verify the lawfulness of our processing of your data. Access requests should be addressed to Caroline Cecil. Any access request may be subject to a reasonable fee if it is manifestly unfounded or excessive, particularly if it is repetitive. We may also charge a reasonable fee to comply with requests for further copies of the same information.
The right to rectification.
Your personal data can be rectified if it is inaccurate or incomplete. We respond to requests for rectification within one month of receipt of the request. This can be extended by two months where the request for rectification is complex.
The right to erasure.
This is also known as “the right to be forgotten”. You have a right to have your personal data erased and to prevent processing in specific circumstances:
Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed.
When you withdraw your consent.
When you object to the processing and there is no overriding legitimate interest for continuing the processing.
If the personal data was unlawfully processed (i.e. otherwise in breach of the GDPR).
If the personal data has to be erased in order to comply with a legal obligation.
The right to restrict processing of your personal data. You have a right to “block” or suppress the processing of your personal data. If you contest the accuracy of your personal data, we will restrict its processing until its accuracy has been verified.
The right to object.
You have the right to object to us processing your personal data for purposes of scientific research and statistics. In this case, you must have an objection on grounds relating to your particular situation.
Our website uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics uses 'cookies', which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.
Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google.